Emergency Substitute Certification

Emergency substitute teacher applications are submitted through individual districts. However, the applicant must complete the character and fitness step of the application process. Applicants will receive a one-year emergency certificate for substitute teaching through the Kentucky Educator Credentialing System (KECS).

Each individual Kentucky school district takes applications for their Emergency Certificates for Substitute Teachers. 

Emergency Certificate for Substitute Teaching 

The applicant must:

  • Hold a high school diploma or equivilent

How to Apply for the Emergency Certificate for Substitute Teaching

  • Contact the local school district board of education office to make application on the district’s standard employment application form;
  • Verify successful completion of high school or equivilency to the local board of education office - NOT TO EPSB; and
  • Follow the instructions given to you to by the district to apply for the online certification process in KECS.

NOTE: ANY certificate for substitute teaching is valid for substitute teaching only; it is NOT valid for continuous part-time employment for classroom teaching or as a permanent replacement for a teacher of record.

Emergency Substitute Certification Application Assistance

The documents on this page are provided for districts and applicants for emergency certified substitute teaching positions as a general guide to obtaining the One-year Certificate for Emergency Certified Teaching via the online CA-4 application process.

APPLICANTS should be aware:

  • They must first apply with a district to begin the employment process. The EPSB website (www.epsb.ky.gov) will be used to obtain the one-year certificate, but it will not be of value without prior information entered by the school district;
  • A separate Certificate for Emergency Certified Substitute Teaching must be obtained for EACH district in which the applicant plans to seek employment; and
  • Certificate(s) for Emergency Certified Substitute Teaching are good for one school year only, and re-application must occur for the certificate each school year.

How To Create Your EPSB Account

  • By creating an account on the EPSB Web Portal, you can monitor your certification process, ensure the most recent assessment scores are updated, and pay necessary fees using ePay. These assessment scores do not constitute an official record. If you would like an official record of your scores you will need to contact ETS.

CA-4 Online for Districts PowerPoint

  • The PowerPoint presentation contains background information and step-by-step instructions for districts and applicants pertaining to the CA-4 application process (PDF).

CA-4 Batch Process

  • This document is for district-use only. It is a supplement to the PowerPoint which provides technical information on the file format to be used if the district wishes to batch load applicants.)

CA-4 Applicant Instructions

  • This document can be used by districts to provide instructions to applicants on how to obtain the Emergency Certified Teaching Certificate from the EPSB online. Applicants are free to use the document as a guide. 
CA-4 Sample Form 

  • This document shows a sample view of the front page of the CA-4 Application Form when completed.

CA-4 User Manual PDF Version

  • This document is a narrative version of the PowerPoint above (CA-4 Online for Districts PowerPoint)

Last modified: Tuesday, July 23, 2024, 1:48 PM